Privacy Policy

GENERAL

  1. Please read the following document carefully before using the https://hcm.lt website (hereinafter referred to as the Website) or services operated by HCM.LT (hereinafter referred to as the Platform).
    • The Website is a typical webpage of our company, intended to provide business information to the online visitors (hereinafter referred to as the Visitors).
    • The Platform is a modern SaaS HRM product and related services, operated by HCM.LT. The Platform is only accessible to the legal entities that have entered into a valid Service Agreement with HCM.LT (hereinafter referred to as the Users).
    • The Website is physically, technologically and geographically separated from the Platform.
    • Any data registered in the Website is stored and processed absolutely separately from the data contained within HCM.LT SaaS Platform.
    • In case the same person is both a User of the Platform and a Visitor of the Website, these two sets of data would still be stored separately and would never be matched nor connected in any way.
  2. HCM.LT applies separate Privacy Policies for the Visitors of the Website and the Users of the Platform:
    • Website Privacy Policy constitutes an agreement between HCM.LT and You as a Website Visitor regarding browsing of https://hcm.lt webpage.
    • Platform Privacy Policy constitutes an agreement between HCM.LT and You as a Platform User regarding usage of HCM.LT SaaS product and services.
  3. HCM.LT respects the data privacy and is committed to observing all the applicable laws and statutes of Lithuanian Republic and the European Union relating to privacy as well as the principles expressed herein.
Website Privacy Policy
Platform Privacy Policy

https://hcm.lt WEBSITE PRIVACY POLICY

  1. This Website Privacy Policy constitutes an agreement between HCM.LT and you, the visitor ("Visitor"), regarding your usage of the Website.
  2. Use of the Website signifies the Visitor’s agreement to this Website Privacy Policy. The Visitor agrees to be bound by this Website Privacy Policy every time the Website is used.
  3. The Website during the interaction with the Visitor’s browser may collect certain browsing data, and/or send cookies to the Visitor’s browser, and/or store the contact data that the Visitor provides in Website contact forms. Collection and processing of such data is intended to improve the functionality of the Website, as well as maintain the business contact database for customer relationship purposes.
  4. HCM.LT respects the privacy of the Visitor and is committed to observing all the applicable laws and statutes of Lithuanian Republic and the European Union relating to privacy as well as the principles expressed in this Privacy Policy.
  5. HCM.LT is the controller of personal data entered on this Website for the purposes of the Lithuanian Personal Data Act.
  6. This Website Privacy Policy may be amended by HCM.LT at anytime. The Webiste shall not be used unless the User agrees to the Website Privacy Policy in entirety.
  7. W1. PERSONAL DATA

  8. The website can be browsed without providing personal data. However, when the Visitor registers an online request in the Website, specific contact and identity information, such as company name, email, telephone number, other personal data shall be required.
  9. This Visitor-supplied data shall be retained and processed for HCM.LT specifically for HCM.LT business purposes, such as replying to the online request or providing a business proposal to the specified contacts.
  10. HCM.LT shall not disclose or sell Visitor’s contact data to third parties except in situations expressly mentioned herein. HCM.LT may share Visitor-supplied data within its organization, including between HCM.LT employees, contractors, subcontractors and/or third parties if necessary for data processing.
  11. HCM.LT as a data controller reserves the right to use email addresses or other Visitor-provided contact information:
    • to offer technical support to the Visitor,
    • to develop and improve the Website,
    • for marketing and sales purposes, including notifications about changes to existing Services or about new or additional Services from HCM.LT.
  12. In case of a merger, acquisition or reorganization of its business, HCM.LT shall have the right to sell or transfer personal data to its subsidiaries, affiliates or even to a third party. The Visitor will be informed of such transfer and any new privacy policies by email.
  13. Transfering/ sending personal data to HCM.LT acts as explicit consent to the possible processing or transfer of personal data in the ways described above. Please do not use Website or do not provide your personal data if you do not agree.
  14. W2. COOKIES

  15. https://hcm.lt Website uses cookies just as almost every other modern website. Cookies are unique identifiers that a website transfers to your device in order to recognize your device and to provide additional features. You may find more information about cookies in Wikipedia.
  16. Website uses cookies for these purposes:
    • Session management – cookies help transferring information about a Visitor in consequent page views, or when visiting other pages of the same Website.
    • Visitor personalisation – cookies contain information about Visitor settings and preferences.
    • Prevention of malicious actions – the information stored within cookies helps Website server recognizing attacks.
    • Visitor behaviour analysis – cookies are required for usage statistics, which helps improve Website features, information presentation and content.
    • Marketing and advertising – Website uses tools such as Googe Analytics, Google Maps and Google Adwords that use 3rd party cookies for content personalisation.
  17. Visitors are able to review and modify cookies using specific features of their browsers. More information can be found at cookies.insites.com or www.allaboutcookies.org
  18. Please note that eliminating cookies may degrade some or all features of this Website.
  19. W3. SECURITY

  20. HCM.LT strives to provide top security and protect personal data. Appropriate technical and organizational measures are used to prevent and minimize risks. All communications are secured using the Secure Sockets Layer (SSL) protocol which encrypts information exchange between the Website and the Visitor.
  21. W4. AMENDMENT OF WEBSITE PRIVACY POLICY

  22. HCM.LT reserves the right to change or modify this Website Privacy Policy at its discretion. Changes shall be effective immediately upon notice to the User by email or posting at: https://www.hcm.lt/privatumopolitika.html
  23. Continued use of HCM.LT Website after any changes or modifications to the Website Privacy Policy constitutes the Visitor's acceptance of the policy changes. The Visitor should review the current version of the Website Privacy Policy regularly.
  24. W5. DATA SUBJECT RIGHTS

  25. Data subject has the rights to check, delete or correct personal data as provided by the Personal Data Act. This can be requested using the contact information below. However, if the Visitor’s personal data is removed, HCM.LT may not be able to reach out to the Visitor.
  26. The data subject shall have the right to object at any time to processing of personal data for marketing or other purposes provided in this Privacy Policy. HCM.LT shall respond and comply with such requests in reasonable time.
  27. In order to exercise these rights please do contact HCM.LT using the contact information provided below.

HCM.LT PLATFORM PRIVACY POLICY

  1. HCM.LT provides HRM SaaS products and services (the Platform) to our Users. The Users use Platform features in order to conveniently record, analyse, modify and delete HR data of their personnel. HCM.LT Platform is a modern SaaS HRM system intended to make HR processes more efficient, safe and convenient which saves User’s time, enables better business decisions and reduces costs.
  2. In this context any HCM.LT User (you) is a data controller for any personal data stored within HCM.LT platform. HCM.LT is a data processor who is processing personal data on behalf of and according to instructions given by the data controller. As a data processor, HCM.LT is in accordance with the requirements in applicable data protection legislation always committed to enter into GDPR-compliant Data Processing Agreement (DPA) with the Customer. Any data that Customer puts into our platform will only be processed in accordance with the Customer’s instructions, as described in our DPA.
  3. As data processor, HCM.LT will not process personal data in any other manner or for any other purpose than as authorized in the Agreement with the Customer as a data controller.
  4. Use of the Platform signifies the User’s agreement to the Platform Privacy Policy. The User fully understand this Privacy Policy and agrees to be bound by it every time the Platform is used.

    P1. PERSONAL DATA

  5. The User uses HCM.LT Platform to record and process various data either entered manually or imported from external data sources. The data may include personal data as well. The purposes of this processing is determined by the User and not by HCM.LT.
  6. HCM.LT applies various physical, organizational and technical measures, to:
    • Prevent unauthorised data processing, including access to or disclosure of personal data.
    • Ensure that the information processed is accurate, and that the information may not be altered without legal access or authorisation.
    • Ensure data access to the authorised persons only.
    • Ensure a system that detects, reports and rectifies deviations.
    • Ensure that the employees are given adequate training so that they understand and can safeguard the security needs of the company.
  7. As data processor, HCM.LT is committed to ensure security and confidentiality of User’s data stored within HCM.LT Platform:
    • HCM.LT is giving a best effort to protect data from accessing by HCM.LT employees, subcontractors or any third parties, except as specifically authorized by the User for cases like technical maintenance or technical support.
    • As data processor, HCM.LT will not disclose data without explicit instructions given by the data controller to do so, unless required by law.
    • If governmental authorities such as the police request disclosure of personal data, HCM.LT will promptly notify the data controller and will disclose data only to comply with a court order.
  8. HCM.LT Data Processing Agreement is an integral part of the Service Agreement between HCM.LT and the User. In a case of any contradictions between provisions set in Data Processing Agreement vs provisions set in this Platform Privacy Policy, the provisions of Data Processing Agreement shall prevail.
  9. P2. COOKIES

  10. HCM.LT Platform is using cookies just as almost every other modern SaaS platform. Cookies are unique identifiers that a website transfers to your device in order to recognize your device and to provide additional features. You may find more information about cookies in Wikipedia.
  11. HCM.LT Platform uses cookies for these purposes:
    • Session management – cookies help transferring information about a Visitor in consequent page views, or when visiting other pages of the same Website.
    • User personalisation – cookies contain information about User settings and preferences.
    • Prevention of malicious actions – the information stored within cookies helps Platform server recognizing attacks.
  12. HCM.LT Platform does not use cookies for marketing, advertisement or User analytics.
  13. HCM.LT Platform does not use third party cookies, and no cookies of HCM.LT Platform are ever shared with third parties.
  14. Visitors are able to review and modify cookies using specific features of their browsers. More information can be found at cookies.insites.com or www.allaboutcookies.org
  15. Please note that eliminating cookies may degrade some or all features of HCM.LT Platform.
  16. P3. SECURITY

  17. Entire HCM.LT Platform (including application, database, backups etc) are securely hosted at infrastructure provided by the Amazon Web Service with a physical location in European Union (Germany).
  18. HCM.LT strives to ensure highest data protection at various levels, therefore multiple technical and organizational measures are applied while constantly improving in accordance with latest security best practices and recommendations. Customers of HCM.LT Platform can familiarize with the major protection means as described in HCM.LT Security Whitepaper.
  19. P4. AMENDMENT OF PLATFORM PRIVACY POLICY

  20. HCM.LT reserves the right to change or modify this Platform Privacy Policy at its discretion. Changes come into the effect in accordance with the appropriate provisions as described in the Service Agreement. The latest version of this document is available at https://www.hcm.lt/privatumopolitika.html
  21. Continued use of HCM.LT Platform after any changes or modifications to the Privacy Policy constitutes the User's acceptance of the policy changes. The User is obliged to familiarize with the Platform Privacy Policy.
  22. P5. DATA SUBJECT RIGHTS

  23. Users do use HCM.LT functionality to access, modify, restrict access to, or delete any data that they and their employees put into HCM.LT Platform. This functionality helps Users fulfill data controller obligations to respond to requests from data subjects to exercise their rights under the GDPR.

FINAL PROVISIONS

  1. This Privacy Policy shall be construed, governed and enforced in accordance with the laws of Lithuania. In the event of a dispute arising out of the use or nonuse of HCM.LT Website or Platform, the Parties shall attempt to resolve the dispute through amicable negotiations. If such civilised recourse fails, the dispute shall be referred to the courts of the Republic of Lithuania pursuant to the laws and regulations of the Republic of Lithuania.
  2. This document and other related documents are written in Lithuanian language first and are subsequently translated into English and/or other languages. In case of discrepancies between the Lithuanian and English texts, the Lithuanian text shall prevail.

Any questions related to the Website or Platform Privacy Policies shall be emailed to info@hcm.lt.

Contact HCM.LT at

Address:J. Galvydžio g. 5, LT-08236 Vilnius, Lithuania
Phone:+370 600 12 86 5
Email:info@hcm.lt